We may process information about you including, but not limited to:
2.1 – We may process your personal information for purposes including, but not limited to:
2.2 – Where we process personal information, we make sure that we have a lawful basis, including:
2.3 – SENSITIVE INFORMATION
Unless we specifically request or invite it, we ask that you not send us, and you not disclose, any sensitive personal information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or philosophical beliefs, health or medical conditions, sex life or sexual orientation, criminal background, or trade union membership, or biometric or genetic data) on or through the Website or otherwise to us.
The Service is not directed to individuals under the age of 18, and we request that these individuals not provide personal information through the Website. If your child has submitted personal information and you would like to request that such personal information be removed, please contact us as explained below under Contacting Us.
4.1 We may share your personal information within the Epitopea group of companies for the purposes described above.
4.2 We may also share your personal information outside of the Epitopea group for the following purposes:
5.1 Where we transfer your personal information to another country outside the EEA, we will ensure that it is protected and transferred in a manner consistent with legal requirements. In relation to data being transferred outside of Europe, for example, this may be done in one of the following ways:
5.2 You can obtain more details of the protection given to your personal information when it is transferred outside Europe (including a copy of the standard data protection clauses) by contacting us as described in paragraph 10 below.
6.1 We have extensive controls in place to maintain the security of our information and information systems. Client files are protected with safeguards according to the sensitivity of the relevant information. Appropriate controls (such as restricted access) are placed on our computer systems. Physical access to areas where personal information is gathered, processed or stored is limited to authorised employees.
6.2 As a condition of employment, Epitopea employees are required to follow all applicable laws and regulations, including in relation to data protection law. Access to sensitive personal information is limited to those employees who need to it to perform their roles. Unauthorised use or disclosure of confidential client information by a Epitopea employee is prohibited and may result in disciplinary measures.
How long we will hold your personal information for will vary and will be determined by the following criteria:
8.1 In all the above cases in which we collect, use or store your personal information, you may have the following rights and, in most cases, you can exercise them free of charge. These rights include:
8.2 You can exercise your rights by contacting us using the details listed in paragraph 10 below.
9.1 Epitopea’s registered office may be contacted using the following contact information:
Email Address: email@example.com
10.1 If you have any questions or concerns about Epitopea’s handling of your Personal Data, or about this Policy, please contact our Legal Department using the following contact information:
Email Address: firstname.lastname@example.org
10.2 We are usually able to resolve privacy questions or concerns promptly and effectively. If you are not satisfied with the response you receive, you may escalate concerns to the applicable privacy regulator in your jurisdiction. Upon request, Epitopea’s Legal Department will provide you with the contact information for that regulator.
11.2 – This policy was last updated in April 2022.
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